Are You Looking After Your Business Equipment?

Pixabay. CCO Licensed.

Today, we would like to talk about business equipment in your business. When we used to have a Coworking space for the creative community to work and rum their creative studio. In the coworking space, we also had the coffeehouse, art gallery space and retail space. So we ended up with lots of business equipment that we need to have in our coworking space.  Some business equipment can be expensive to replace. By looking after your equipment properly, you can save money in the long run. Not only that but keeping equipment in good condition could be essential for keeping your business efficient and avoiding accidents. Here are just some of the ways to ensure that your equipment is being looked after.

Store it safely and securely

Equipment needs to be stored somewhere that it isn’t going to get damaged or stolen. Most equipment needs to be kept cool and dry – if you’re storing equipment outside, it could be worth looking into the best industrial sheds to avoid damage from moisture. Build-ups of dust can also destroy machinery, so make sure to keep the air clean (air purifiers and extractors can be useful in offices for preventing computers from getting damaged by dust).  

As for security, you need to be sure that equipment can not be easily accessed by thieves. Measures such as security cameras and motion-sensing lighting can be enough to deter most burglars, but you may want to take additional measures such as locking away certain equipment and adding alarms.

Keep a cleaning and maintenance schedule

Most equipment needs to be cleaned regularly, not just to create a good impression for customers but to prevent damage and to stop users getting ill. Studies into office computer keyboards found that some of them were dirtier than the average toilet seat – make sure that you’re cleaning this equipment (especially if employees are sharing it).

A good maintenance schedule is also important. Industrial machinery may need to be serviced or may need to be regularly lubricated. As for digital machinery, it could be important to keep software regularly updated (some companies leave machinery constantly on standby – unless you restart it, it may never have a chance to update).  

Train employees how to use the equipment correctly

It’s important that employees know how to use the equipment correctly, not just to protect employees from injury but to also protect your equipment from damage. A large percentage of equipment damage is the result of employee misuse. Make sure to train employees on how to clean and maintain equipment. In the case of industrial machinery, offer manuals or handbooks that employees can refer to so that they know how to use this machinery correctly.

Know when to repair equipment

If the equipment is showing signs of faults, it’s important to seek out repairs in a timely manner to avoid that equipment failing completely. Many companies notice faults in machinery but ignore them until complete failure – not only is such machinery more expensive to repair at this point, but it could harm the productivity of your business. In some cases, machinery failure could even force you to temporarily close (such as a coffee machine breaking down in a coffee bar). By noticing problems early, you can schedule repairs at a convenient time such as out of work hours so that business isn’t interrupted.  


Vinh Van Lam
the authorVinh Van Lam
Vinh Van Lam, co-founder of ArtSHINE, is a visionary art coach and entrepreneur with a passion for fostering creativity. With a diverse background in art and business, he brings a unique perspective to empower emerging artists, enabling them to thrive in the dynamic art industry through the innovative platform of ArtSHINE.

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