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Office moves can be both exciting and stressful, especially if you want to ensure that you don’t cause too much interruption to your business as usual. Whether you’re moving to a different office within the same building or to a new location all together there’s a lot to think about, so here are 5 things you should consider.
1.Your timing
An office move will cause at least a small amount of disruption, no matter how well you plan it, so you will want to try and schedule it for a time when you have the least amount of other things going on. Don’t plan an office move during your busiest season or at a time when lots of staff are on annual leave. Look through your business calendar to find a time when you have lots of hands-on-deck and a little extra space to think.
2. Make a plan
You may be coming into this thinking ‘how hard can it be’ but even a small office move is going to take a little planning if you don’t want to risk disruption to your daily operations. Plan ahead as much as possible, ideally 6 weeks out from the move, this will give you plenty of time to get things organised so that when the day finally comes it will go without a hitch.
3. Declutter and organise
An office move is a perfect time to have a pre-move declutter and clear out of any rubbish you’ve collected. Be ruthless and strip back everything that is unnecessary, everything you donate or get rid of is one less item you need to move. Encourage your employees to have a clear out of all their desk drawers too and to take home any personal items that they may have been hoarding at the office such as gym shoes. If you have a lot of paper filing lying around consider planning in time to digitise it so that you don’t have to transport it and store it at your new space.
4. Go label crazy
The larger your office the more important labelling will be. Label everything. Hand out labels to your staff so that they can label all of their equipment, this will make it easier for them to set up their own workspace in the new office. Label boxes with their contents to make for easier unloading and consider numbering them too by priority so you aren’t unloading what needs to go into the filing cabinets before the filing cabinets have arrived.
5. Consider bringing in the professionals
Although your staff may be willing to chip in and help with the office move you may find it quicker and easier to use a removal company. Using the professionals for both commercial and residential removals has it’s upsides, noticeably the fact that they have suitable transport for larger items and the people power you may need get the job done in a timely manner. By using a removal company you can have your staff work at home to keep business running as usual with no downtime.
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