Easy Ways to try and Improve Communication in the Office

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Improving your business communication doesn’t have to be difficult. In fact, a few simple changes are sometimes all you need in order to really reap the benefits.

Share Important Developments

Your employees are spending every day working hard for you, so don’t blindside them when it comes to major announcements. You need to share important information with them, and you also need to do this in a timely manner. Sure, you don’t have to share every tiny piece of information you have, but you should never keep any big secrets.

Have a One to One Meeting

If you want your team to be as productive as much as possible then you need to get rid of

meetings that are not necessary. It helps to go through your business process from time to time so you can make sure that everything is in order. You also need to make sure that your team are being entirely supported in their efforts. If they are not, then you need to have one-on-one meetings so that they can get what they need directly from you without feeling pressure from everyone else in the room.

Be Open

Your organisation really does need to be as transparent as possible. They need to see the direction your company is travelling in and if they are overworked then they need to know that this won’t be the case for long. They also need to feel as though they can come to you whenever they need some time off, or even when they have an issue. To ensure this, be friendly and open whenever your team come to you.

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Utilise Software

It’s so important that you make it as easy as possible for your team to communicate with one another. Collaboration software can help you to do this, and it can also help you with your business meetings. If your team are having to constantly travel out of the office to chat with people or if they can only talk when they are in the office then this can really limit their communication ability. Try and invest in business conferencing software if possible, and also give your team a mobile phone courtesy of the company. This can be used to smooth out any work-related issues and it can also help you to know that everyone is connected at all times.


Leave your Door Open

Believe it or not, the more you leave your office door open, the more inviting you look. If you want your team to feel as though they can come to you then this is a good way to start. If you want your team to do the same, then encourage an “open door policy”.


Another way for you to encourage communication would be for you to invest in team-building activities. When you do this, you can really help your team to get to know each other and you can also help them to build stronger friendships that will go on to benefit your company as well.


Vinh Van Lam
the authorVinh Van Lam
Vinh Van Lam, co-founder of ArtSHINE, is a visionary art coach and entrepreneur with a passion for fostering creativity. With a diverse background in art and business, he brings a unique perspective to empower emerging artists, enabling them to thrive in the dynamic art industry through the innovative platform of ArtSHINE.

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