Is time your biggest challenge at the moment?

At ArtSHINE we have been working alongside our clients to help them design a business model that works for their Business LifeStyle.
We asked our clients what they found to be the most challenging in their business.
Most of their answers were “Time”
‘I don’t have enough time.’
‘There is so much to do and I have to do it all.’
‘I have no one to help me.’
So is time your biggest challenge at the moment?
In reality, you can’t really manage time or control time. We’ve all been given 24 hours equally in a day, no more, no less. When you use up the 24 hours, you are granted another 24 hours the next day. The real secret to success is what you do with those 24 hours!
At  ArtSHINE  we show you the “art of  leveraging”  and how you can leverage time so you can focus on the tasks that really matter, make you happy and  move you forward in achieving your tasks, your goals and your dreams.
In one of our workshops “OPIC Leverage” we show you how you can change your life and business by introducing the three aspects of time leveraging:
  1. Mapping & Organising
  • Keeping a tap on your work activities
  • Redefining your job descriptions
Mapping & Organising are very much related to paper management. Like mapping out your 90 days plan, organise them in a matter of priority by understanding the difference between the Urgent things and the important things. List them in your diary (Diary management) and by using your “daily to do list” to execute those tasks. By doing it this way it keeps you focused on what’s important so you don’t get distracted.
Keeping a tap on your work activities is the most effective way to keep track on all your current and upcoming projects as well as your meetings and appointments too.
You know as well as I do, most of the time you feel like you are bombarded with a tonne of work with hundreds of projects to get through at one time. These projects could come from anywhere from personal to business and the list could go on and on and for this reason it’s easy to lose track of where you are at each project. There is nothing worse than having your client call and ask about the project that you totally overlooked and forgot to follow up with.
So here is what you should have in your “WAS” – Weekly Activities Sheet:
  • To Do tasks: Focus on the important tasks first and what matters most.
  • Working On!: Know what current projects are on and its progress.
  • Coming up!:  New projects coming on board and set a time frame.
  • Things To Follow Up: Execute those tasks that require your attention.
  • Helpers & Outsource: Who can help and to who to delegate to.
  • “Me Time! & “Refresh!: Segment time to chill out, get out the office at least one hour a day.
  •  Appointment & Deadline: Diarise your appointments and those important dates.
If you don’t come up with a system for your business you will fall in the “I.D.I.T” trap (l’ll do it tomorrow) syndrome and if you didn’t allocate time for it, more than likely you won’t get it done. As the saying goes “You can wait forever if you plan to do it tomorrow”.
Tomorrow is only a promise.So Make Tomorrow Today!
If you have this system in place and with lots of practice and discipline, you will see your productivity increase and be less overwhelming with constant work load bombardments.  Know your priorities and the important tasks and do them first.  If you ever come across those tasks that sit in the grey area and you’re unsure whether you should do it now or later, try using the 4 Dos’
  • Can Do: Task can be done but neither urgent nor important
  • Could Do : Task can be carried out but not so urgent nor so important
  • Would Do: Essential but not so important
  • Must Do: The important task that needs to be actioned right away.
Remember with the big tasks, if it’s too much to chew at the time then break them into small bits (sub tasks) with benchmarks as you go.  Then tick them off the list as you complete each task. When you achieve those challenging tasks, it’s time to celebrate, give yourself a treat, time off or a pat on the back.
SO when was the last time you did a health check on your business?


Vinh Van Lam
the authorVinh Van Lam
Vinh Van Lam, co-founder of ArtSHINE, is a visionary art coach and entrepreneur with a passion for fostering creativity. With a diverse background in art and business, he brings a unique perspective to empower emerging artists, enabling them to thrive in the dynamic art industry through the innovative platform of ArtSHINE.

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